May 6-10, 2026
Setup & breakdown
Set-up is Tuesday May 5th, 2026 from 8am-8pm & Wednesday May 6th, 2026 from 8am-12pm (the show opens at noon)
Break-down is Sunday May 10th, 2026 from 6pm-11pm & Monday May 11th, 2026 from 8am-10am.
Vehicles can be driven into the building to unload only on Tuesday until 11am. Be sure to bring your own hand-truck, pallet-jack or dolly because these are not provided by the venue. Porter service is available for $100 each for forklifted pallets and $75 each for hand pulled pallets.
When you arrive please come to the Lobby where you’ll check in and be given an ID badge.
If you unload your own vehicle, there is no cost if you use your own pallet jack, dolly, or hand-truck. But if you need the use of a forklift then the venue will charge you for this service.
Tear down and load-out begins at 6pm on Sunday and ends at 11pm. It restarts the next day (Monday) at 8am and ends at 10am.
Show Days for Vendors: Wednesday 8 am to 8:30 pm, Thursday & Friday 11 am to 8:30 pm, Saturday 9 am to 7:30 pm, Sunday 9 am to 11 pm.
NOTE: Both ballrooms and the Wholesale area OPEN ONE HOUR EARLIER TO THOSE VENDORS each day of the show
Exhibitor Payments and Cancellation
Vendor Cancellation: Unforeseen circumstances can arise that will prevent a Vendor from attending the show as planned. Therefore, release from contract is possible by emailed request, and refunds subject to the following schedule are available ONLY to Vendors who have submitted the 50% minimum deposit within 30 days of application:
Before September 1, 2025: 100% of amount paid
Before November 10, 2025: 100% of amount paid less $100
Before January 10, 2026: 75% of amount paid less $100
Before February 15, 2026: 50% of amount paid less $100
After February 15, 2026: No Refund
Wi-Fi
Overnight Parking
There is No Overnight Parking
Shipping
Use the common carrier of your choice. You will ship directly to the venue. They will receive, weigh, and deliver to your booth. Also included in the price is removal of empty pallets / crates from your booth for storage during the show, delivery back to your booth for pack-up, and loading onto your freight carrier’s truck. No need to wait around on Monday after the show to load your pallets. They’ll do it for you for one all-inclusive price!
They will be billed at the following rates:
Pallet = $150
Box = $75
Small Package (max weight – 30lb) = $50
Use this Address Format on all Shipments
NJ Mineral, Fossil, Gem & Jewelry Show
DEALER: (your business name)
BOOTH # _____
CONTACT: (your name), CELL: (your mobile number)
c/o GES
New Jersey Convention Center
97 Sunfield Avenue Edison,
NJ 08837
Importing
There is no import tax or duty charged on minerals and fossils shipped to the to the USA. Be sure to use Harmonized Tariff Schedule (HTS) code number “9705.00.0090”. This code corresponds to “Collections and Collector’s Pieces of Mineralogical or Palaeontological Interest”.
No taxes are due upon importation of minerals, fossils, gems, jewelry and similar items into the USA. Further, there are no duties on minerals and fossils shipped into the USA. Be sure to have a detailed inventory list and use Harmonized Tariff Schedule (HTS) code number 9705.00.0090. This code corresponds to “Collections and Collectors’ Pieces of Mineralogical or Paleontological Interest”.
Most gems, jewelry, semi-precious / precious stones, and precious metals are also exempt from import duties. However there are many exceptions in which the duty is 10% or more. To learn which specific items are subject to duty, please visit the official United States International Trade Commission website and use the Search function.
If only a few items are subject to duty and the amount is low, it is usually fastest / cheapest to pay the duty. However, in cases where the duty would be high, then the exhibitor can acquire an ATA Carnet at a cost of about $300 (+ surety bond at a cost of 1% of the merchandise value). The ATA Carnet is an international customs document that allows the holder to temporarily (up to one year) import goods without payment of normally applicable duties and taxes, including value-added taxes in more than 71 countries. The ATA Carnet eliminates the need to purchase temporary import bonds. So long as the goods are re-exported within the allotted time frame, no duties or taxes are due. Failure to re-export all goods listed on the ATA Carnet results in the need to pay the applicable duties (as would be the case for items that are sold). The acronym ATA is a combination of French and English phrases “Admission Temporaire/Temporary Admission.”
To learn about and obtain an ATA Carnet please visit the International Chamber of Commerce website.
Lights, Showcase & Equipment rental
Lighting Enhancements
If you would like to order additional lighting for your booth, Hart Events can provide!
Call Hart Events: 724-633-SHOW (7469)
or click the link below to email us.
Showcases and Lighting
You may rent showcases from any company that you wish. However, we use Atlantic Showcases because they have the best prices.
Please direct questions and submit payment directly to them. Showcases ordered from Atlantic Showcase will be delivered and positioned in your booth before your arrival.
Bill Reed
Atlantic Showcases
(732) 922-8958 office
atlanticshowcases.com
Bill@AtlanticShowcases.com
Taxes, License, and Scales
Sales Tax and Business License
A Business Registration Certificate is required to do business in New Jersey, whether retail or wholesale. 2025 New Jersey sales tax is 6.625% and must be collected on all retail transactions.
To obtain the certificate, please visit the registration page and complete the instructions based on your business circumstance. Most vendors qualify as ‘Remote Sellers’ but please confirm your individual situation by reviewing the Remote Sellers FAQ.
For more information on this process or with assistance completing the form, see NJ’s Registration Site, or contact a live agent at 609-292-9292.
You’ll be asked for this info:
Venue location: 97 Sunfield Ave, Edison NJ, 08837
NAICS code = Lookup Tool
NJ Business Code = 5508 Annual Shows
County / Municipality Code = 12 05
County = Middlesex
WHOLESALE TRANSACTIONS
Registration is not required.
Wholesale buyers with a business license are exempt from sales tax, but he or she must provide one of the following to every seller:
If the wholesaler buyer is a NJ Business then one of the following:
1. “New Jersey Resale Certificate” (Form ST-3) which the buyer can quickly fill out and present to the seller
2. “Streamlined Sales and Use Tax Certificate of Exemption” (Form ST-SST) which is a multi-page form that takes longer to fill out
If the wholesaler buyer is a business from outside NJ then one of the following:
1. Purchaser’s out-of-state resale certificate (a photocopy)
2. “New Jersey Resale Certificate for Non‑Resident Sellers” (Form ST-3NR) which the buyer can quickly fill out and present to the seller
3. “Streamlined Sales and Use Tax Certificate of Exemption” (Form ST-SST) which is a multi-page form that takes longer to fill out
Security
Our Arizona Preventive Crime Unit guards will be onsite, these uniformed / unarmed guards will be present during load-in hours, show hours, and load-out hours. Their presence will remain on-site overnight.
Cameras monitor and record activity at the exit doors.
Despite these measures, losses are inevitable, especially to shoplifting. So be sure to take appropriate measures to secure your inventory such as using glass showcases, an internet-connected camera system, RFID tags, hiring a helper, not leaving your booth unattended, etc. Like all shows, neither the promoter nor the venue is responsible for any loss, theft or damage.
Directions & Maps
New Jersey Convention
& Expo Center
97 Sunfield Avenue Edison, NJ
Floor Map
Main Room: 155,000 Sf
Main Ballroom: 6,162 Sf
Jr Ballroom: 2,574 Sf
Wholesale Section: 15,000Sf
Spring NJ Gem Show Official Sponsors & Partners
Contact us
Use our email form: